Topic: SPAM-marked messages are not downloadable via POP-3

[ReetP]

Leftovers from a time server storage was pretty high and I did not have a sufficiently powerful server.

> We have a large volume of mail messages and a lot of them are serious ones, having legal consequences.

In the context of this, and GDPR, and security, and backups, and loads of cheap storage, I really don't understand why you use POP3.

What happens if a client goes down and you lose their mail? If you say it leaves a copy on the server then that demolishes the storage issue and you may as well just use IMAP which is far more secure.

Where is all their sent mail which is part of the legal conversation?

Sorry - it just doesn't make any sense!

[Stefano]

Been rolling laughing at this. Yeah, could be a decent approach in the private sector. But in the public sector I'm in, THESE employees could get away with almost anything; doing some major bummer by failing to notice that mail in the spam folder would not scratch them...

Some things I've come to accept with the passage of time, that's just how it is.

I managed a mail server for a small town municipality here in italy.

The first thing IT manager told me many, many years ago was: "I don't want any email client here.. I don't want to loose email because a f****ng dead hd or a virus on the client pc"
we moved all on SME and SOGo.. about 300 users.. none of them had used a webmail before.. but we did it.
The guy told he owes me at least 12 bottles of wine..
note to self: get in touch with him and go to the wine

I work with/for medium enterprise with structured IT dept.. Sometimes users try to steer the IT decisions, but at the end, it's the IT dept that decides and users are forced to adhere to the rules. note easy, but the only way to go

[Michail Pappas]

> We have a large volume of mail messages and a lot of them are serious ones, having legal consequences.

In the context of this, and GDPR, and security, and backups, and loads of cheap storage, I really don't understand why you use POP3.

You're correct in that it does not make sense, but I have had no time to deal with it as well. There's a backlog of a zillion things to do, this would be another bullet in it.

Unfortunately, it has been announced that we'll be moving to M365 by the end of the year, hence no point in spending non-existent available time to something that will go to the wastebasket. I was against this decision, since it implicated moving mails and documents to Azure. Seems I'm the only one shouting.

@Stefano: that's a great success story there, glad it all worked out.

But not all stories get a happy ending, sometimes resources (personnel time+money) are simply not there for things to happen.

Wrote this while having a small break eating something. Don't know if I'll have the time to philosophize soon again.

[Stefano]

You're correct in that it does not make sense, but I have had no time to deal with it as well. There's a backlog of a zillion things to do, this would be another bullet in it.

Unfortunately, it has been announced that we'll be moving to M365 by the end of the year, hence no point in spending non-existent available time to something that will go to the wastebasket. I was against this decision, since it implicated moving mails and documents to Azure. Seems I'm the only one shouting.

I use/manage 365 everyday.. once setup, it works.. yes, it lacks some debug tools I used to have in SME, but I can survive..
to be honest, debug tools are there, but sometimes it's not easy to find them and understand the result, but that's it
about moving.. migration is quite easy and almost fully automated.
forget about using any other client than outlook.. they simply won't work and if they will, you'll lose may features and integrations

@Stefano: that's a great success story there, glad it all worked out.

But not all stories get a happy ending, sometimes resources (personnel time+money) are simply not there for things to happen.

Wrote this while having a small break eating something. Don't know if I'll have the time to philosophize soon again.

I know what you mean, been in your shoes many times in the past

[Gary Douglas]

ps, received this the other day,

We're writing to let you know about a change that Microsoft and Google are making, that may affect you if you send emails using SMTP.
What's changing?
Microsoft are retiring Basic Authentication on Outlook.com, and Google are retiring Basic Authentication on Gmail.
You're only affected by this change to Basic Authentication if you send emails directly from your Sage software using SMTP via Outlook.com or Gmail.
When do the changes take effect?
Microsoft plan to make this change on 16 September 2024.
Google plan to make this change from 30 September 2024.

may not be changing on M365 but you never know with microsoft

[Stefano]

ps, received this the other day,

We're writing to let you know about a change that Microsoft and Google are making, that may affect you if you send emails using SMTP.
What's changing?
Microsoft are retiring Basic Authentication on Outlook.com, and Google are retiring Basic Authentication on Gmail.
You're only affected by this change to Basic Authentication if you send emails directly from your Sage software using SMTP via Outlook.com or Gmail.
When do the changes take effect?
Microsoft plan to make this change on 16 September 2024.
Google plan to make this change from 30 September 2024.

may not be changing on M365 but you never know with microsoft

big guys like gmail and 365 are trying to limit spam and phishing problems..
google has some subnets (/16) in BL because of spam

and nowadays 2FA is a must..
so nothing new under the sun

[ReetP]

big guys like gmail and 365 are trying to limit spam and phishing problems..

They ought to shut themselves down and do the rest of us a favour

So much junk comes from one or the other.

[Stefano]

They ought to shut themselves down and do the rest of us a favour

So much junk comes from one or the other.

indeed, but the bigger the infra, the harder is to block violated accounts..
there are sooo many accounts with trivial password and no MFA.

You know I am not a 365/gmail fan, but your position is valid for every big ISP/Hoster.. for example, OVH has zillions of VM with unmaintained Wordpress instances..