Topic: How to setup Outlook for secure remote email access: (SME 7)

[silasp]

How to setup Outlook for secure remote email access: (SME 7)

Hi.
I just worked out how to set up Outlook to do secure mail delivery under SME server 7. Since I couldn't find it documented anywhere, I thought I'd just post it in the forums just in case I forget the ports and need to do the same thing in the future.

Here's how you do it:

First, go to server manager and enable remote access to SSMTP (it's in the email options somewhere).

IMAP:
[1] Tools > Email accounts.
[2] Add button > Imap > Next
[3] Fill in details as follows - not including brackets:
Your Name: (Fred Smith)
Email address: (username@yourdomain.com.au)
Incoming (imap) / Outgoing mail server: (mail.yourdomain.com.au)
Username: (username)
Password: (password)
[4] More settings > Advanced tab:
Incoming server(IMAP): 993 (tick SSL connection box)
Outgoing server(SMTP): 465 (tick SSL connection box)
Server timeouts: Set to something fairly long (> 4 minutes)
> Outgoing server tab.
Make sure the "Requires authentication" box is ticked. (Use same settings as my incoming mail server)


POP3:
[1] Tools > Email accounts.
[2] Add button > POP3 > Next
[3] Fill in details as follows - not including brackets:
Your Name: (Fred Smith)
Email address: (username@yourdomain.com.au)
Incoming (POP3) / Outgoing mail server: (mail.yourdomain.com.au)
Username: (username)
Password: (password)
[4] More settings > Advanced tab:
Incoming server(POP3): 995 (tick SSL connection box)
Outgoing server(SMTP): 465 (tick SSL connection box)
Server timeouts: Set to something fairly long (> 4 minutes)
Delivery:
Leave a copy of messages on server (tick this).
Remove from server when deleted from 'Deleted Items" (tick this)
> Outgoing server tab.
Make sure the "Requires authentication" box is ticked. (Use same settings as my incoming mail server)

That's it. I hope that helps someone.
Cheers,
Silas.

[mafu]

I've just been trying to get IMAP to work with outlook and I'm having absolutely no joy at all. Thunderbird is fine but outlook fails every time it tries to get the folder list.

[silasp]

Hmm.
Make sure IMAP port is 993, SMTP port is 465 and SSL boxes are ticked.
Also, I'm running outlook 2002 - what version are you running?

Cheers,
Silas

[mafu]

Those are the settings I'm using. Sadly (I'm almost ashamed to say it) I'm using Outlook Express 6, I hasten to point out that this is purely a test to work out if SME will support all these other mail clients using IMAP/SSL. So far Thunderbird on Linux and Windows has been fine while Outlook Express 6 is a bust.

[silasp]

Ok, I just setup outlook express 6 with IMAP successfully.
Here's a setup howto: (asuming you have done the setup wizard already)

[1] Tools > Accounts... Select account, click [Properties]
[2] Change settings to the following (if not like that already).

Servers. tab
IMAP / SMTP = mail.yourserver.com
Account name = username
Password = password
Remember password [tick]
[untick] Log on using secure password authentication

Outgoing mail server
[tick] My server requires authentication.

Advanced. tab
Outgoing mail (SMTP) = 465
[tick] This server requires a secure connection (SSL)
Incoming mail (IMAP) = 993
[tick] This server requires a secure connection (SSL)

Let me know how you go. I've realised that I made a mistake in the above post, but I've fixed that.

[mafu]

Thanks for all that, I finally fixed it. It wasn't your suggestions that were the problem (they were all fine and pretty much what I was using). I'll give you the boring details of my thought process (such as it was).....
Hmm, thinks I, Tbird is OK but OE stuffs up = Some sort of IE/Windows problem.
Try using IE instead of Firefox to access https stuff on server = Fails!
Thinky, thinky, add beer, thinky....... !ding! some sort of encryption/cert problem.
Download+Install windows 128 bit encryption...reboot....
Try IE/https = success!!!
Try OE+IMAP+SSL = success!!!!!!!!!!!
Only taken me about 3 days  

Still, useful thing to add to the howto, ALWAYS check IE FIRST (help->about cipher strength = 128bit) else it's unhelpful error messages all the way.

[silasp]

Here's how to set up free/busy calendaring in Outlook.
This only works for users on the local network, or VPN clients. It might be possible to make it work with FTP (=accessible to everyone), if anyone works it out please post the solution here.

Anyway:

[1] Server-manager > Add i-bay.
[2] Use the following settings:
Name = ical
Description = Outlook shared calendars
Group = Everyone
User access = Write group, Read group.
Public access = No access
Execution of dynamic content = disabled

[3] On every user's outlook account, configure the following:
[a] Tools > Options > Preferences tab > [Calendar Options] button
Advanced options: [tick] When sending meeting requests ... ical format
[c] [Free/Busy Options] button
[d] Change to the following values: (you can change the top 2 as you wish)
Publish [6] months
Update every [1] minutes
[untick] Publish and search using ... Microsoft Office free/busy service
[tick] Publish at my location

Copy and paste the following code into both the "my location" and "search location" boxes:

Code: [Select]

file://\\servername\ical\files\%NAME%.vfb
(change servername to whatever your servername is).

[e] Click [ok] 3 times.

Cheers,
Silas.

[jester]

I think this would be best added to the wiki somewhere before it gets lost in the depths of the forums.... I don't know if you Silasp as the person who put your effort in finding out wants to do this?! Otherwise i'll have a go at it.... if everyone agrees on this that is.

regards,
jester.

[silasp]

Hi Jester.
Great idea, adding to the wiki. I'm going to be a bit busy for a while, but I'm more than happy for you to go ahead and add it.

Cheers,
Silas.