Topic: Migrating sent items in webmail to outlook's sent items folder

[rawin7]

Hello members,
I am faced with a challenge to import/download users sent mails to outlook sent folder. I am using SME 7.5.1 and Horde framework that uses Qmail server. Can some one help me here.

Thanks,

[Stefano]

don't use pop3 but imap
I would add don't use outlook

[MSmith]

Is this needed for just one "special case" user or do you have a lot of them to migrate?

[rawin7]

Thanks for the replies:

1. Currently all users are working with MS Outlook configured with POP3
2. Yes all users sent items in web mail "sent" folder need to be imported to the sent folder for MS Outlook client.

Thanks,

[janet]

rawin7

You did not answer how many users you need to do this for, so we do not know how big a task this is for you and therefore different methods may be more or less appropriate.
 
If you configure IMAP in Outlook you will immediately have access to all mail folders and their contents including Sent items.

You can continue to use the system that way ie use IMAP and POP at the same time.
You can drag or copy or move all Sent folder messages to the Outlook Sent folder.
Then delete the IMAP settings if you no longer need or want them.

Also search here for ImapCopy as another viable method to move messages.

[mmccarn]

If you can switch to IMAP instead of POP3, there's a line in this file:
/etc/e-smith/templates/home/httpd/html/horde/imp/config/prefs.php/135sent_mail_folder

That says:

Code: [Select]

    // For Exchange, uncomment the entry below.
You would be able to create a custom version of the file specified and figure out how to specify 'Sent Items' instead of "sent-mail" for your sent folder.

You would probably also want to fix the folder name for "Trash" / "Deleted Items" in (a custom version of) this file:
/etc/e-smith/templates/home/httpd/html/horde/imp/config/prefs.php/165trash_folder

It might also be possible to do what you want by symlinking "Sent Items" to "sent-mail" for each user...

Finally, I'm pretty sure each user can pick different folders for 'Sent' and 'Trash' manually in Horde.


If you're stuck with POP3, you may be able to create a rule in Outlook (since the 'Sent Items' folder is local on each outlook user's workstation) that scans the 'sent-mail' folder on the server and downloads a copy of each message (although, to do this you'd have to setup an IMAP connection to the mailserver anyway).

Or (I used to do this for Blackberry users), you may be able to configure Horde to BCC a copy of all outbound email to the user, and configure a rule in outlook that identifies these BCC'd emails and moves them to 'Sent Items'.  This has the added advantage that everything 'Sent' from Horde shows up as 'unread' in the Outlook Sent Items folder (in case users need a hint about when they wrote a given message).

[rawin7]

Thank you very much Mary,msmith Stefano and  mmccarn for the invaluable advice.
Now users have access to sent items folders after adding IMAP accounts to the existing POP3.
regards,